Andover office seeks permanent Receptionist/Administrative Assistant

Required for immediate start, our busy Andover office is seeking a permanent Receptionist/Administrative Assistant.

You will be the 1st point of contact for those visiting the office, so you will be someone who enjoys meeting and greeting people, whilst remaining professional and courteous at all times.

You will have the ability to multitask, handling both incoming calls as well as carrying out other administrative duties. The ability to remain calm under pressure is essential in this role.

Hours: Monday to Friday 9am -5pm
Salary: Dependent on experience

Reception duties include:

  • Answering incoming telephone calls, including the logging of calls and the conveying of messages
  • The provision of telephone support to partners and other staff members
  • Dealing with all visitors to the reception area especially new clients
  • Carrying out copying or faxing of documents as required, as well as distribution of incoming/ outgoing correspondence – post and DX
  • Maintaining the office’s electronic diary and booking of the meeting room
  • Ensuring the reception area remains tidy
  • Preparing the meeting room as as necessary, as well as the tidying and clearance of the room at the end of meetings
  • Providing refreshments
  • Keeping petty cash and dealing with all petty cash requests
  • Go to the bank/ post office as required
  • Update publications and place books in library
  • Stationery ordering
  • Archiving and retrieval of files

Ideal candidates will be/have:

  • Experience as a receptionist
  • Excellent communication skills
  • Confident and experienced user of IT, with good MS Office skills and willingness to continue learning new skills
  • Team worker with willingness to help colleagues
  • Good listening skills
  • Proactive
  • Positive, confident and outgoing manner
  • Maintain and demonstrate professional behaviours in all circumstances
  • Ability to multi task

Hours: Monday to Friday 9am -5pm

Salary: Dependent on experience

If this sounds like you, please send your CV and covering email to:

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